Board portals act as a central repository for all information related to boards. They permit directors to access current and relevant material from anywhere. They can then prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members are able to sign documents with digital signatures. This eliminates the need for expensive printing and distribution.
The implementation of a board portal can help companies save money and resources while improving their efficiency and effectiveness. When selecting a board management system, it’s important to take into account the specific requirements of your business. Choose a company that offers solutions and pricing that meet the needs of your board.
In the past, Boards would receive a board meeting pack made of paper via courier, which can take days to be received and opened. With a board portal, the process can be cut down to a matter of hours, and meeting agendas, reports, presentations and other materials can be sent directly to the attendees. It is also possible to conduct an audio-telephony meeting inside the portal for board members that provides a seamless experience for directors.
It is essential that the portal used by the board is secure, and has features like encryption of data as well as password complexity controls, as well as tracking of user activities to reduce the risks of an unauthorized access. It must also be able demonstrate the security standards of industry such as ISO 27001 and SOC 2 certifications, as well as facilities that provide physical, personnel and procedural security measures.